When does this Privacy Policy apply to you?

This Privacy Policy applies to you if you are the individual who attends the events, workshops, meetings, and/or seminars organized by Accord, or jointly between Accord and third parties (collectively referred hereinafter as “Events”), whether you have signed up or registered to attend or not. Your employer may also sign up or register your attendance for the Event on your behalf. In that circumstance, this Privacy Policy will also be applied to you.

What types of Personal Data does Accord collect from you?

(a) Accord collects various types of your Personal Data, which can be used to identify you as an individual, whether directly or indirectly (“Personal Data”), including your full name, contact address, workplace, telephone number, mobile phone number, email address, date of birth, nationality, national identification card number, passport number, professional license number, picture (photo), and signature.

(b) Accord may also collect Sensitive Personal Data contained in your national identification card, i.e. data pertaining to religion and/or blood type, when it is necessary to make payment for expenses – for example, expenses for food and beverages during the Events. Accord does not aim or have any intention to collect Personal Data that is not necessary for, or not relevant to, our business operations, or our purpose relating to the processing of Personal Data, and especially Sensitive Personal Data. Accord, thus, encourages you to blind, or cross out, the Sensitive Personal Data on your copy of national identification card, before delivering such documents to us. If the copy of your national identification card, which has been delivered to Accord, still contains such Sensitive Personal Data, Accord may blind or cross it out from the documents ourselves. The blinding of your Sensitive Personal Data on the copy of the identification card will be conducted merely for the purpose of not collecting unnecessary/irrelevant Sensitive Personal Data, and without any criminal intent.

Why does Accord collect and process your Personal Data?

(a) Consent:

(b) Contractual Necessity:

(c) Legal Obligation: : To comply with applicable law or regulation, both domestic and foreign, and to comply with order of the court, competent authorities, and/or government agencies. Failure to provide required or necessary Personal Data may result in Accord being unable to perform its obligations or duties, either in part or in whole, or it may cause Accord and/or you to be in violation of applicable law or regulation, or order of the court, competent authorities, and/or government agencies.

(d) Legitimate Interest:

(e) Legal Claims: Processing of your Personal Data when it is necessary for the establishment, compliance, exercising or defense of legal claim by Accord

Where does Accord collect your Personal Data?

(a) Directly from you: We normally collect your Personal Data directly from you (the “Data Subject”), when you contact, communicate or correspond with us via any communication channel. This includes when you attend the Events which we may take your photograph during your attendance.

(b) Third Parties: We may also collect your Personal Data from online public sources such as website of the Dental Association of Thailand.

(c) Employer: We may also collect your Personal Data from your employer who registers or signs up your attendance in the Events on your behalf.

To whom does Accord disclose your Personal Data?

Accord may disclose your Personal Data to the following parties:

(a) Accord discloses your Personal Data to its affiliates or regional offices outside Thailand.

(b) Accord discloses your Personal Data to the suppliers or vendors who may require the list of attendees to the Events in order to prepare souvenirs, gifts or product samples to the attendees.

(c) Accord may disclose your Personal Data when required to do so under applicable law or in response to the order of the competent authorities, government agencies, and/or courts, both in Thailand and overseas, including, without limitation to, the Revenue Department.

(d) Accord discloses your Personal Data to any person or entity who provide services to Accord in connection with Accord’s business operations, including, without limitation to, the auditors, accounting firms, and legal counsels.

(e) Accord may disclose your Personal Data to the accommodation or venue of which the Events will be held at.

(f) Accord may disclose your Personal Data to third parties in connection with a change of ownership of Accord, or any of its assets or properties.

Where does Accord transfer your Personal Data?

We regularly transfer your Personal Data to our affiliates and regional office which are located outside Thailand, including the United States of America and Australia. Accord also may transfer your Personal Data to third parties who provide services and/or products to Accord which are located outside Thailand. Those destination countries may not have adequate Personal Data protection measures or standards as required by your local Personal Data protection laws or regulations. However, Accord will ensure to transfer your Personal Data with due care by implementing adequate security measures to protect your Personal Data, and we will also require the third parties to treat your Personal Data consistent with this Privacy Policy and applicable laws and regulations.

For how long does Accord retain your Personal Data?

(a)

(b) Any tax related documents will be retained by Accord for a minimum period of 5 years as required by tax law.

What are your rights in relation to your Personal Data?

You are entitled to:

(a) Request to have access to and obtain a copy of your Personal Data, and to request the disclosure of the source of the Personal Data, in the event that your Personal Data was collected without your consent;

(b) Receive your Personal Data in a commonly used and machine-readable format, and to have your Personal Data in said format transmitted to another Data Controller;

(c) Request that your Personal Data be deleted, destroyed, or de-identified;

(d) Object to the collection, use, and disclosure of your Personal Data, and especially where such collection, use, or disclosure is for direct marketing purposes;

(e) Request that the processing of your Personal Data be suspended;

(f) Request that your Personal Data be corrected, updated, or completed;

(g) Withdraw your consent at any time, provided that there is no other legal ground for Accord to continue with the processing of your Personal Data; and

(h) Lodge complaints to the competent authority.

Your request may be refused, and the exercise of your rights is subject to the limitations prescribed by law.

Change to this Privacy Notice

Changes in this Privacy Policy will be notified to you via email or post we will give you the opportunity to express your consent for processing your Personal Data for different and new purposes, or we will in any case inform you about the legal basis of such processing other than consent. The time stamp you see on the policy will indicate the last date it was revised.

How can you contact us?

At Accord, we are committed to apply this privacy policy and the accountability principle. For this reason, if you have any privacy concern or questions about how your Personal Data is collected and processed, and how to exercise the rights to your Personal Data, please feel free to contact us.

33 2-8 Soi Rong Mueang 4,
Rong Mueang Sub-district, Pathumwan District,
Bangkok, Thailand
Email Address: dpo@accordhenryschein.com
Contact No.: 02-119-4900 ext. 3104

Or you may contact our Data Protection Officer at: (if required):
Ms. Kulkalaya Rukawat
Contact No.: 02-119-4900 ext. 3104

We will promptly respond and make everything possible to address your concern.